Thinking About Leasing an Office? Start Here First!
The search for office space starts long before you step into a building. It begins with understanding what your business truly needs. Understanding your motivation shapes your search! A startup moving from a garage might choose a coworking space for flexibility, while an established company may opt for a large Class A office for more control. When you take the time to define your goals, budget and timeline, you create the clarity needed to navigate the leasing process with confidence.
The First Step
The first step is to WRITE DOWN clear answers to essential questions about your business and its needs. This may take longer than you expect; there’s more to consider than just headcount! Think about how much space will comfortably fit your team now while allowing room to grow. Picture which features are absolute must-haves. Review your finances to set a realistic rent range. Having these details in hand will make your search more focused and far more successful.
Answer these key questions:
When would you like your lease to begin?
How many people need space now, how many do you expect in the next 3–5 years, and what square footage will support your team and operations?
What style of workspace do you need, and what key features are most important to you? (e.g., kitchen, reception, conference room)
What is your target monthly rent, and what is the maximum you can afford?
How long do you plan to stay (your preferred lease term)?
How Long Does the Leasing Process Take?
Timing your office move is one of the most important parts of the process. Small, move-in ready spaces can sometimes be leased quickly, while larger or customized offices often require much more time for planning, negotiations, and build-outs. Experts recommend starting your search at least six months before your desired move-in date, and up to a year or more for bigger or tailored spaces. Beginning early gives you realistic expectations, opens up better options and ensures you can make an educated decision without rushing. When you can clearly describe your ideal space, budget, location, and timeline, brokers and landlords can match you with the right fit; making it far more likely you’ll find a space that truly supports your business’s growth.
Talk to Professionals
The right team of professionals can make the leasing process much smoother. A commercial broker can act as your advocate, helping you find the right space, schedule tours, and negotiate terms in your favor. A real estate attorney adds peace of mind by reviewing your lease to protect your interests. Responsive property management can make your day-to-day experience easy, while poor management can create ongoing headaches. By clarifying your vision early and partnering with the right professionals, you’ll avoid common problems, save time, and feel confident choosing a space that truly supports your business goals.
Keep the Conversation Going
Check out our other posts for more tips or email us with your questions. Whether you’re ready to start your search or just exploring ideas, we’re here to help you find the space that fits. Please send us a message here!